Privacy Policy
This Privacy Policy explains how TopicForge ("we", "us", "our") collects, uses and protects information when you use our website, tools and API integrations (the "Service").
By using the Service you agree to the practices described here. This document is a general template and does not constitute legal advice.
1. Information We Collect
Account information
We may collect:
- Email address and display name;
- Password hash or authentication tokens (never plain text);
- Basic profile data you choose to provide.
Usage data
We may collect log data such as IP address, browser type, device information, and actions within the Service (e.g. topics or videos created) to operate and improve the Service.
Content data
We store text prompts you enter, AI-generated outputs, and any media files you upload or create through TopicForge, as needed to provide the Service.
Social platform data
When you connect a TikTok, YouTube or other social account to TopicForge, we may receive:
- Basic profile information (such as user ID, username, avatar);
- Access tokens required to upload videos or perform other actions you authorize.
We do not receive your social platform password.
2. How We Use Information
We use the information we collect to:
- Provide, maintain and improve the Service;
- Authenticate you and secure your account;
- Generate, store and manage your discussion content and videos;
- Upload content to your connected social accounts when you request it;
- Monitor for abuse or violations of our Terms of Service;
- Comply with legal obligations.
We do not sell your personal data.
3. Legal Bases (EEA/UK)
Where applicable, we rely on:
- Contract – to provide the Service you request;
- Legitimate interests – to operate, secure and improve the Service;
- Consent – where required for optional features;
- Legal obligations – where we must retain or share data.
4. How We Share Information
We may share information with:
- Service providers (for hosting, storage, analytics) under contracts that require them to protect your data;
- Social platforms, but only as needed to perform the actions you request (e.g. uploading a video);
- Authorities or third parties when required by law or to protect our rights, users or the public.
We do not share your data with third parties for their own direct marketing.
5. Data Retention
We retain information for as long as reasonably necessary to operate the Service, comply with legal obligations, resolve disputes and enforce our agreements. You may request deletion of your account as described below.
6. Security
We use reasonable technical and organizational measures to protect your data (encrypted connections, restricted access, secure token storage). However, no system is completely secure and you use the Service at your own risk.
7. Your Rights
Depending on your jurisdiction, you may have the right to access, correct, delete or export your personal data, to object to or restrict certain processing, and to withdraw consent where processing is based on consent.
To exercise these rights, contact us at contact@cybesis.com. We may need to verify your identity before responding.
8. Third-Party Services
Our Service may contain links to third-party sites or services that we do not control (such as TikTok, YouTube or GitHub). Their own privacy policies govern how they handle your data.
9. Children
The Service is not intended for children under 13, or any higher age required by local law. We do not knowingly collect information from children in this age range. If you believe a child has provided us data, contact us and we will delete it.
10. International Transfers
Your information may be transferred to and processed in countries other than your own. Where required by law, we will implement appropriate safeguards for such transfers.
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date above. If changes are material, we may provide additional notice (for example by email or through the Service).
12. Contact
For questions about this Privacy Policy, contact: contact@cybesis.com.